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Calendar competition terms and conditions

All communication in regards to the Competition should be made via email to: comms@staffs-wildlife.org.uk

Competition rules

Entries must be received by midnight on the 15th of July 2024 (the ‘Closing Date’)

By submitting an entry to the Competition, you agree that you have read and understand the Rules and that any entry you submit complies with the Rules.

Please note that images are not permitted to be entered into the Competition that:

    • have required the use of live bait
    • feature domesticated animals
    • feature captive or restrained animals

Images must have been taken in Staffordshire.

  1. A maximum of 3, landscape oriented images per person can be entered into the competition.  
  2. Any entry found not to comply with the Rules (at any stage of the Competition, including after the announcement of the winners) may be disqualified from the Competition at the sole discretion of Staffordshire Wildlife trust.
  3. If any entrant to the Competition is chosen as a winner but is subsequently disqualified for a breach of the Rules after any prizes have been awarded, the relevant entrant is required to return such prize(s) to Staffordshire Wildlife Trust within 30 days of receiving notice of such disqualification. For the avoidance of doubt, notice under this condition will be deemed to have been received if sent by any electronic communication on the next day after transmission. 
  4. At any stage of the Competition, Staffordshire Wildlife Trust may, acting in its sole discretion, amend the Rules and/or waive a breach of the Rules.
  5. Entry into the Competition is only accepted via the website at https://www.staffs-wildlife.org.uk/form/calendar-competition-2024-submis and not via e-mail, post, or any other means.
  6. Entrants must not; injure, distress, or damage an animal for the purposes of photography; and/or intentionally disturb or spook an animal, including by using a drone and/or other aircraft.
  7. The practice of ‘live baiting’ is strictly prohibited. For the purposes of these Rules, live baiting means providing a live animal as a prey item for the purposes of attracting or eliciting any other display of behaviour from another animal. Other means of luring animals, including using birdseed, must be declared in the caption of your entry.
  8. Images must be submitted in JPEG (or JPG) format with a maximum file size of 15 MB per image.
  9. Shortlisted entrants entering the final round of judging maybe required to provide: raw format files (such as .NEF, .CR2 etc) or, if unavailable, original untouched JPEGs for authentication and forensic purposes.  A full, high-resolution files of the final image; an extended caption description; if required by Staffordshire Wildlife Trust for authentication, a range of images taken before and after the particular image in question; and if required by Staffordshire Wildlife Trust for authentication, valid government-issued identification documents.
  10. 12 winning images will be chosen by a panel of judge before they go to a public vote, which will be held via the Staffordshire Wildlife Trust’s website for two weeks. The photographer of the winning cover image chosen by the public will be contacted mid August to attend The Wolseley Centre to collect their prize and have their photo taken with the printed calendar displaying their image.
  11. The 12 winning images will go to a public vote, which will be held via the Staffordshire Wildlife Trust’s website for two weeks. The photographer of the winning cover image chosen by the public will be contacted mid August to attend The Wolseley Centre to collect their prize (Lowpro bag) and have their photo taken with the printed calendar displaying their image.
  12. The winner understands that they must not reveal their success until Staffordshire Wildlife Trust reveal their identify on social media, this also ensures adequate time to notify the other 11 finalists of the result.
  13. The judges will also choose a winner from the under 18 entrants who will win a workshop with a local photographer, this photo may also feature in the calendar but is not guaranteed a spot.
  14. If an entry cannot be authenticated by Staffordshire Wildlife Trust or is not of sufficient quality (to be determined by Staffordshire Wildlife Trust acting in its sole discretion), it will be disqualified from the Competition.
  15. Post-processing of images is acceptable, provided such processing is not for the purposes of deceiving the viewer and/or misrepresenting nature.
  16. The use of image creation or alternation using AI is not permitted and images found to have been created using AI will be disqualified from the Competition.
  17. With the exception of HDR, stitched panoramas, and focus stacking – composited images are not permitted. Sky swapping, for example, is not permitted.

Publicity

All entrants in the Competition agree that their name and likeness and relevant submission(s) to the Competition can be used, without any compensation, for the purpose of advertising, promoting, and/or publicising the Competition.

Intellectual Property Rights

By entering the Competition, you warrant, represent and hereby agree that any entry you submit:

  1. Is your original work; and does not infringe on any intellectual property right of any other individual or person.
  2. You are the sole owner of the copyright of all submissions to the Competition.
  3. You grant Staffordshire Wildlife Trust full use of the image, with accreditation to you, and have completed the Copyright form on entry.
  4. Staffordshire Wildlife Trust does not claim any rights of ownership in any of your submissions to the Competition.
  5. You agree that Staffordshire Wildlife Trust may, but is not required to, make your entry available on its website and any other media, whether now known or invented in the future, in connection with any publicity and/or judging of the Competition.